Securely store and retrieve your business documents with The Digital Vault from Promail.
Free up office space, remove the cost and complexity of managing in-house systems, ensure compliance with industry laws and regulations with The Digital Vault. Our specialist document archiving and storage system can even become an effective part of your CRM processes, enabling colleagues and clients to securely access documents from outside of your premises.
Most importantly, The Digital Vault makes traditional paper storage obsolete and delivers enormous advantages over in-house digital storage systems.
The Space Saver
The Digital Vault enables you to do away with costly and bulky paper storage systems, freeing up much needed office space and reducing your rental overheads. The Digital Vault also frees up resources dedicated to managing complex in-house digital storage systems.
Size and Speed
The Digital Vault's advanced compression technology means it is capable of storing 3 million documents per gigabyte of disk capacity. It's open and scalable architecture enables rapid retrieval of documents by multiple, simultaneously connected users.
A fast indexing and search system combined with an automated search and retrieval process makes ongoing management of the archive extremely simple. Storage can be individually structured to suit the needs of particular teams and document storage times are automatically updated when document amendments reset the minimum statutory storage requirements.
The Digital Vault meets a range of legal standards for document copying, storage and accessibility across a variety of jurisdictions. Whether you operate in the financial services industry, legal services, the public sector or another regulated industry, you can rely on The Digital Vault to meet your compliance needs.
Access On The Go
Secure remote access is a key feature of The Digital Vault. With everything stored off site, documents are accessed via secure Internet connections, enabling colleagues and clients to quickly call up documents from remote locations or their mobile devices. There’s no need to worry about unwanted access because storage areas are protected by encrypted partitions that ensure unauthorised intrusions are not possible.
Transforming Hard Copies
Paper documents are easily digitised using our high speed, legally compliant scanning systems that meet all European regulations for the conversion of documents from hard to electronic copies.